Privacy policy.

GTG Outdoors Privacy Policy

Effective Date: 2025
Contact Email: basecamp@gtgoutdoors.org

GTG Outdoors (“we,” “our,” “us”) is committed to protecting the privacy of individuals who participate in our programs, visit our website, or interact with us through social media. This Privacy Policy explains how we collect, use, and protect your information.

1. Information We Collect

We may collect the following types of information when you engage with GTG Outdoors:

  • Personal Information: Name, address, phone number, email address, age, and emergency contact information.

  • Sensitive Information: Health details (e.g., allergies for camp safety), demographic information (such as race/ethnicity, gender, or household income), and parental/guardian consent forms for minors.

  • Children’s Information: We only collect information about children under 18 with verified parental/guardian consent in compliance with COPPA (Children’s Online Privacy Protection Act).

  • Online Activity Data: Our website and social media platforms use tools like Google Analytics and Meta Pixel to collect information about browsing behavior, device type, IP address, and cookies.

2. How We Use Your Information

We use the collected information for the following purposes:

  • Program registration and management

  • Communication about events, activities, and updates

  • Sending newsletters and marketing materials (with opt-out available)

  • Grant reporting and demographic tracking (always in aggregate or anonymized form where possible)

  • Volunteer recruitment and coordination

  • Ensuring participant safety and well-being during programs

3. Sharing of Information

GTG Outdoors does not sell, rent, or trade personal information.

We do not share your information with third parties except as necessary to:

  • Comply with legal requirements

  • Protect the safety of participants and staff

  • Manage technical operations (such as data stored securely in Squarespace or Excel)

4. Data Storage and Security

  • Data is stored securely within password-protected systems, including Squarespace and encrypted Excel files.

  • Access to sensitive data is limited to authorized staff and volunteers.

  • While we take reasonable steps to safeguard your information, no system is entirely secure, and we cannot guarantee absolute protection.

5. Cookies and Tracking

Our website uses cookies and tracking tools (Google Analytics, Meta Pixel) to improve user experience and measure outreach. If you adjust your browser settings to refuse cookies, some site functions may not work properly.

A cookie banner is displayed when you first visit our website.

6. Children’s Privacy

  • We require parental or guardian consent for children under 18 to participate in our programs.

  • In compliance with COPPA, we do not knowingly collect personal information from children under 13 without verified parental consent.

  • Parents/guardians may request deletion or review of their child’s information at any time.

7. Your Rights

You have the right to:

  • Request access to the information we hold about you

  • Request corrections to your information

  • Request deletion of your personal data (subject to legal or programmatic requirements)

  • Opt out of receiving communications such as newsletters or event updates

To exercise these rights, please get in touch with us at basecamp@gtgoutdoors.org.

8. Jurisdiction

The laws of the State of Texas, United States govern this Privacy Policy.

If you are located outside the U.S., we will make reasonable efforts to honor your privacy rights under applicable data protection laws (such as GDPR). However, our operations are based in the United States.

9. Updates to this Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with a revised “Effective Date.”

10. Contact Us

If you have any questions, requests, or concerns about this Privacy Policy, please contact us at:

GTG Outdoors
Email: basecamp@gtgoutdoors.org